WPLUGBoard/Meeting-20141125

Venue Info

Meeting to be held at IBM Squirrel Hill, located at 1710 Murray Avenue, at 7:30pm, Tuesday, November 25, 2014.

Agenda

• Approve minutes of October 21 board meeting
• Discuss/actualize board transition
• Set board meeting schedule for the new board
• List your item here
• List your item here
• List your item here

Minutes

The regular meeting of the Board of Directors of the Western Pennsylvania Linux Users Group was held on Tuesday, November 25, 2014, at 7:42 PM, at the IBM offices in Squirrel Hill, the regular presiding officer being in the chair and the Secretary being present.

All current members of the Board, as well as those newly elected at the November 15 General User Meeting, were present.

The Chair reported that that he delivered $20 in dues for Dave Sevick's membership to the Treasurer.

The Treasurer reported that the First Commonwealth checking account balance is $306.00 in the WPLUG bank account, with $90 having been recently deposited. The $20 dues for Dave Sevick are yet to be deposited.

Newly-elected Board member John Lewis mentioned he is currently a member of Hack Pittsburgh and that they are open to doing group activities with WPLUG, as well as hosting future meetings.

Justin Smith stated that although he is leaving the Board, he is still interested in serving on committees and that we should try to get others involved with committees as well. He explicitly mentioned that he would like to be on the Marketing & Communications Committee, as well as the Technology Committee. Vance Kochenderfer mentioned that there should be an attempt to use mailing lists such as wplug-internet and wplug-plan so that there is less discussion happening at board meetings.

Regarding the Technology Committee, Pat Barron stated that the EFF is going to launch a free Certificate Authority next year. WPLUG should consider going this direction for SSL next year, assuming that these certificates are well supported by the various web browser vendors.

The newly-elected Board members then discussed the offices each would occupy for the upcoming term, and decided on the following slate:

Chair: Joseph Prostko
Vice-Chair: John Lewis
Secretary: Vance Kochenderfer
Treasurer: Pat Barron
Director-at-Large: Stanley Slomberg

The meeting was adjourned at 8:04 PM, and notification sent to the membership of the new officers.

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The meeting of the new Board of Directors was then called to order at 8:05 PM, with all members present.

It was moved that the following committee appointments be made.

Technology Committee: Pat Barron (committee chair), Vance Kochenderfer, Justin Smith, Terry Golightly, Joe Prostko, and John Lewis.

Event Committee: Stanley Slomberg (committee chair), Terry Golightly, Vance Kochenderfer, Charles Butler, and Pat Barron. As committee chair, Stanley will try to organize, as well as make arrangements for meeting space.

Investigating Committee: Justin Smith and Terry Golightly.

Marketing & Communications Committee: John Lewis (committee chair, ex officio as WPLUG Vice-Chair), Justin Smith, Pat Barron, and Stanley Slomberg.

The motion was adopted, provided that those individuals not present accept their appointments.

It was moved that the Board of Directors set its meeting schedule for the year to be the third Tuesday of each month, unless holidays interfere. The start time will remain at 7:30 PM. The motion was adopted, setting the following meeting dates:

• December 16, 2014
• January 20, 2015
• February 17, 2015
• March 17, 2015
• April 21, 2015
• May 19, 2015
• June 16, 2015
• July 21, 2015
• August 18, 2015
• September 15, 2015
• October 20, 2015
• November 17, 2015

The General User Meeting schedule was discussed, with the second Saturday of every month being preferred unless holidays interfere. John Lewis stated that he would try to reserve space at Hack Pittsburgh. Other venues such as the Wilkins School Community Center and various Carnegie Library of Pittsburgh branches could be explored. In addition, the Carnegie Mellon University computer club may be able to obtain space on our behalf on campus.

A schedule for the next few months was moved and adopted as follows:

• December 13, 2014 (Social gathering)
• January 10, 2015 (Potential talk by Pat Barron about two-factor authentication)
• February 21, 2015 (Social gathering)

Other dates will be determined early in 2015.

Vance Kochenderfer stated he would ask Justin Smith to hand over his key to the post office box. In addition, he will contact Terry Golightly to see if the key he once possessed and lost has ever been located.

Pat Barron stated he would hand over his backup of the old wplug.org server to the Secretary, with it to be maintained with the organization's files. It was noted that this should be destroyed after a suitable retention time, probably two years.

Pat Barron noted that he as Treasurer and Joe Prostko as Chair should be on the signature card at the bank, with Justin Smith to be removed. He and Joe will make arrangements to visit the bank.

John Lewis mentioned that people on WPLUG committees should be able to come to board meetings. Nothing in bylaws prevents it, so that is fine.

John Lewis moved to adjourn the meeting, which was seconded by Pat Barron. The motion was adopted and the meeting adjourned at 9:01 PM.

(Approved on December 16, 2014 - VK)