WPLUGBoard/Meeting-20071119

Monday, November 19th, 2007, 7:00 PM Newell-Simon Hall, CMU

Agenda

1. Minutes from Previous Meetings (September, October)
2. Officer Reports
   1. Chair
   2. Vice Chair
   3. Secretary
   4. Treasurer
   5. Member at Large
3. Committee Reports
   1. Program
   2. Public Relations
   3. Internet
   4. Investigating
   5. Newsletter
   6. ErieLUG
4. Unfinished Business
5. New Business

Items for Discussion

• Set board meeting schedule for next 12 months
• Set GUM/event schedule for next 12 months
• Review and update WPLUG 1- 3- 5-year goals
• Business cards
• Misc.
  • Vice-Chair
    • Update info@wplug alias
  • Secretary
    • Membership rolls
    • New contact alias?
    • Communication w/committees
  • Treasurer
    • Update bank account
  • Promote Dec. GUM - Perl Mongers?

Minutes

Call to order at 7:18pm

1. Minutes from October board meeting were approved.
2. Officer Reports
   1. Chair
      1. nothing
   2. Vice Chair
      1. wants to do an online wplug calendar, will pursue with internet committee
   3. Secretary
      1. member rolls have been received from the former secretary
      2. one membership is pending cashing a check.
      3. we still need to inform the new appointees of their committee assignments
   4. Treasurer
      1. April, May and June 2007 statements missing
      2. Bank account balance October end checking $467.89
      3. Cash on hand $330 + Oct membership collection = $595; also have a large amount of coins.
      4. Vance pointed out that the refreshment fund should have ~ $50
      5. After discussion, Dave Kraus's request for an ATM card was approved
      6. Beth Lynn will go to Oakland Eureka branch to pickup signature card, deposit payment for pending membership, and request ATM card
      7. Outstanding reimbursements: cake @ OLF, gift card for member of the year, linode part 2, call Bill to see if PO box renewal needs reimbursed
   5. Member at Large
      1. Attempt to arrange Sun Microsystems presence at the Open Solaris installfest on 11/10/2007 was unsuccessful
3. Committee Reports
   1. Program
      1. "Table Topics" new type of event at Waterworks. Beth Lynn will call Panera to discuss open food options.
      2. We need a topic for January GUM
   2. PR
      1. Micheal would like start an online calendar.
   3. Internet
      1. Discussion of online calendar options ie wiki plug-ins, calendar services Chandler, or a free calendar services like Google. Dave Kraus and Ted Rodgers offered assistance with selecting a calendar and testing
      2. Duncan Hutty has been added to the internet committee
      3. Virtual private host resolves to linode.wplug.org
      4. Dave Kraus moved that we open the website design contest. After debate we decided to revisit once the new server is deployed.
      5. alias-based mailing lists need to be changed to reflect committee appointments
   4. Investigating
      1. nothing
   5. Newsletter
      1. none
   6. ErieLUG revival
      1. Dave Kraus asked who was the leader of ErieLUG. Since no one was sure, Beth Lynn posted to the Erie LUG mailing list.
4. Unfinished Business
   1. WPLUG 1- 3- 5-year goals need to be reviewed. We work on it over the wiki.
5. New Business
   1. Board meeting schedule for 2008, default pattern 2nd Monday: 12/10, 1/14, 2/4, 3/10, 4/7, 5/12, 6/9, 7/14, 8/11, 9/8, 10/27, 11/10
   2. Upcoming GUMS - second Saturdays recommended Jan, March, Sept (nominations), Oct (elections), December
   3. We want a picnic in May but we can't reserve the venue until 1/2/2008
   4. Installfests Feb (2nd week is bad), June, April or Aug, Nov
   5. Next meeting date 7pm 12/10
6. adjourned 9:57