September22BoardMinutes
Minutes for WPLUG Board Meeting Thursday September 22, 2005, 7:00 PM John Harvard's Brew House, 3466 William Penn Highway, Monroeville
CALL TO ORDER The meeting was called to order at 7:25 PM. A recess was called at 7:51, meeting reconvened at 8:11
Board members present at the meeting were:
* Beth Lynn Eicher, Chair * Mark Dalrymple, Secretary
Also in attendance:
* David Ostroske * Vance Kochenderfer * Steve Hancock * John Vukovic
1. Reading and approval of the minutes The minutes for September 8th, 2005 were adopted
Next meeting: A virtual meeting, October 3, 2005
2. Reports of Officers, Boards, and Standing Committees
There were none.
3. Reports of Special Committees There were none.
4. Special Orders There were none.
5. Unfinished business and general orders There were none.
6. New business
Resolved, That an Election Special Rule of Order be adopted as
follows:
Each voting member may rate any number of nominees in a manner
that assigns to each nominee 1, 2, or 3 points. Members may also
write in unnominated candidates' names and assign 1, 2, or 3
points to each write-in candidate.
(Such write-in candidates are treated as identical to nominees
for the voting method, but write-in candidates are permitted to
serve as election tellers, as they may not have known in advance
that they received points.)
A voting member expresses consent for a nominee by giving the
nominee a rating. Only nominees who have been rated by a
majority of the voters can possibly be elected.
Counting is performed by adding up the point totals for each
nominee. The nominees with the highest point totals shall be
declared elected, subject to the consent condition mentioned
above. Director seats will be filled in the order of the highest
point totals first.
In case of ties, the nominees with higher numbers of 3-point
ratings shall prevail. Further ties shall be broken by counting
2-point ratings, 1-point ratings, and finally by using a random
number generator.
The motion carried.
Resolved, That an Absentee Balloting Special Rule of Order be
adopted as follows:
When absentee ballots are to be used for voting, they shall be
opened and counted at a regular meeting. The Secretary shall
notify the membership at least 21 days prior to such a vote
including a description of the matter to be voted upon.
The Secretary shall create a ballot which includes the
particulars of the resolution or election which is the subject
of the vote and shall transmit a copy of the ballot to the
membership at least 14 days, but no more than 28 days, prior to
the voting meeting. Any instructions or other materials
necessary for the vote shall be included with the ballot. Votes
may be cast from the time ballots are distributed until the
polls are closed at the voting meeting. The Secretary shall
receive all absentee ballots cast and bring these to the voting
meeting but may not unseal them.
At the voting meeting, the Members shall select two or more
tellers from among themselves to unseal the ballots and count
the vote. The secrecy of each Member's vote shall be maintained.
The tellers shall provide a verifiable report summarizing the
vote. The report shall contain full vote totals unless otherwise
ordered.
The motion carried.
Resolved, That a Newsletter Committee Special Rule of Order be
adopted as follows:
A Newsletter Committee shall be appointed by the newly-elected
Board, promptly after taking office. Its duties shall include
the publication of a monthly newsletter reporting on WPLUG and
open source activities in the region. This committee shall
provide regular reports to the Board and to the membership.
The motion carried.
Resolved, That an IRC Virtual Meetings Special Rule of Order be
adopted as follows:
The Board and all committees may conduct meetings via Internet
Relay Chat (IRC). The meeting chair shall create a moderated,
invite-only channel in which the meeting will take place and
shall be the sole channel operator. The meeting chair shall add
participants to the channel after confirming their true
identity. At the commencement of the meeting, a roll call shall
be held with all participants identifying themselves by handle
and by full name. All votes shall be conducted by roll call.
Participants shall seek recognition on the channel by the
meeting chair and shall wait to be publicly recognized before
speaking. A text file of the IRC log of the meeting shall be
included as an attachment to the minutes.
The motion carried
Resolved, That the vacancy of Chair of the Investigating
Committee will
be filled as follows:
Pending unanimous board vote, Michael Hansell will be appointed
chair
of the Investigating Committee until the new board takes office.
His
duties are listed in the current bylaws under section 7.3 The
new board
upon taking office may decide to keep this appointment in effect.
The motion carried
Resolved, That accepting pre-registered for membership as members
of WPLUG will be as follows:
All of those who are listed in the pre-registered for membership
database as of 5pm on Thursday September 22, 2005 will be
considered
for membership of WPLUG. Each name will be reviewed for
unanimous board
approval. The Secretary will announce if anyone has contacted him
stating that they do not wish to accept membership. For those
who are
accepted, their dues will be considered current for one year from
Thursday September 22, 2005.
The secretary reported that no one has contacted him to decline
membership. The motion carried. The list of pre-registered members
is:
Paul Bialozor, Jonathan Billings, Steven Boffardi, Ryan Brown, Stephen
Carter, Evelyn Chao, Dan Cielecy, Michael Conlon, Mark Dalrymple,
Brough Davis, Phil Dorsey, Warren Dukes, Beth Lynn Eicher, Bill
Eicher, Bobbie Eicher, Matthew Engel, Richard Farina, Stephen Hancock,
Michael Hansell, Matthew Hughes, Duncan Hutty, Vance Kochenderfer,
John Koczko, Scott Kriebel, Bill Lavin, Arnaud Loos, Kolt Loughran,
Vicki McPherson, Bob Mente, Bill Moran, James Moran, Richard Neese,
Michael P. O'Connor, James O'Kane, David Ostroske, Max Putas, Ted
Rodgers, Biran Sammon, Mark Sikora, Greg Simkins, David Smith, Chris
Teodorski, John Vukovic, Patrick Wagstrom, and Frank Walder.
A special committee of one or more persons be appointed by the
WPLUG chair, with the WPLUG chair as an ex-officio member, to
assist in reviving ErieLUG.
Motion by Beth Lynn Eicher, seconded by Mark Dalrymple. The motion
carried.
Resolved, That setting the date for the nominations meeting will be
as follows:
The nominations meeting will be held on October 15, 2005
The motion carried
Resolved, That setting the date for the annual membership
meeting will
be as follows:
The annual membership meeting will be held on November 5, 2005
The motion carried, pending confirmation of venue.
The board Adjourned at 9:20 PM