WPLUGBoard/Meeting-20160621

Venue Info

Meeting to be held at a location and time yet to be determined, on Tuesday, June 21st, 2016.

Agenda

• List your item here
• List your item here
• List your item here

Minutes

The regular meeting of the WPLUG Board of Directors was held at 7:30pm on June 21st, 2016 at IBM Squirrel Hill.

In attendance were:

• Vance Kochenderfer (Chair)
• Terry Golightly (Treasurer)
• Pat Barron (Secretary)
• Justin Smith (Director at Large) (by conference call)

Not attending:

• Joe Prostko (Vice Chair)

The meeting was called to order at 7:34pm.

The minutes of the previous (May 17th) board meeting were read. Two corrections were offered to the draft minutes, which were updated with the corrections. The minutes were adopted as corrected.

Reports of officers:

Chair: Nothing to report.

Vice chair: Not present, left no report.

Secretary: WPLUG currently has 17 members. One membership is due to lapse in July, and that member has been notified.

Treasurer: Checking account starting balance as of May 31st, 2016 statement was $521.47. A withdrawal of $60 was inadvertently made, and was subsequently re-deposited. $40 in member dues was deposited. As of the date of the May 31st statement, the check that was written to WSCC in May has not yet cleared. After all account activity, new balance is $561.47.

Director at large: No news to report.

Reports of committees:

Program committee: WPLUG did not organize an event in June. We do have a visit at the Small Systems Museum booked for July 16th in the afternoon. Because the person who runs the museum is also the CTO at the Penn Brewery, he has offered us a brewery tour in addition to the museum visit; the brewery tour will be conducted first, and those not interested in participating in the brewery tour can opt out and just join for the museum visit. Pat agreed to set up an Eventbrite invitation to gather RSVPs as the host would like a rough count of attendees. The annual picnic is scheduled for August 20th. We should come back with a technical event in September, as by that point we will not have held any technical events for three months. The October GUM includes nominations for the Board election, and the November GUM includes the election itself, so we'd like to have something good for each of these meetings to encourage people to come out. We are keeping in mind Justin's offer to do a presentation, this will depend on his availability and he will keep us apprised of that; he won't know about his September availability until closer to then.

Technology Committee: Justin notes that Linode is offering a new plan that will double our RAM at no cost to us, this may alleviate our swap issues. Pat or Vance have the credentials and can do this at some point soon. Pat notes that this may only put off the swap issue rather than resolve it. Vance notes that if we don't change the Apache configuration to increase the number of workers, we may never hit the physical RAM limit after increasing the amount of available RAM.

Marketing and Communications Committee: No one in attendance is aware of any new activities. It was noted that we do still have a LinkedIn group, and that there are now (since the time the group was created) new options as to group visibility which we may find useful. If someone would like to look at this and take over maintenance of it, they should get in touch with Vance. In the absence of an active maintainer, the group will sit there, more or less dormant. Terry is still a moderator of the LinkedIn group but hasn't checked it in a while. Terry notes that while it is dormant right now, it could be made active again with some care, but wonders how many social media outlets we really need.

Investigating Committee: No report.

New business:

Pat raised a question about when the PO box renewal was due, and whether the renewal date was approaching. Vance recalled that when it was renewed last, it was renewed for a full year, and that the post office will place a notice in the box when the renewal is due. Therefore, no action on this is required at this time.

Old business:

None

There being no further business, it was moved to adjourn the meeting. The motion was adopted. The meeting was adjourned at 8:01pm.