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This is a document which explains all of the roles of WPLUG meeting helpers who make everything a success. | This is a document which explains all of the roles of WPLUG meeting helpers who make everything a success. | ||
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== Duties of Host == | == Duties of Host == | ||
− | * Arrive at venue at least 30 minutes early to | + | * Arrive at event venue at least 30 minutes early to begin setup. |
− | * | + | * If needed, recruit donut/bagel gopher. |
− | * Do announcements (upcoming events, introduce current speaker, tell people to turn | + | * Recruit setup crew. |
− | * Take care of any needs of the speaker | + | * Recruit co-host(s). |
+ | * Recruit clean-up crew. | ||
+ | * Delegate setup of food table. | ||
+ | * Delegate setup of room furniture. | ||
+ | * Delegate the hanging of signs by the entrances. | ||
+ | * Delegate making coffee. | ||
+ | * Delegate opening the door. | ||
+ | * Delegate A/V support. | ||
+ | * Provide a sign in sheet that asks for name, zip code, and comments. | ||
+ | * Do announcements (upcoming events, introduce current speaker, tell people to turn all mobiles phones off, etc.) | ||
+ | * Take care of any needs of the speaker. | ||
* Inventory consumable assets, make note if something is running low or missing. | * Inventory consumable assets, make note if something is running low or missing. | ||
− | * | + | * Write schedule on the whiteboard. |
* Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | * Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | ||
'''Note:''' | '''Note:''' | ||
− | * May | + | * May not be the speaker of the day. |
* Automatically part of the setup crew. | * Automatically part of the setup crew. | ||
* Is responsible for holding a smooth and orderly meeting. | * Is responsible for holding a smooth and orderly meeting. | ||
− | * | + | * Wears a name tag. |
+ | * Read http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2008/June/Articles/SergeantatArms.aspx for more ideas. | ||
== Duties of Co-Host == | == Duties of Co-Host == | ||
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* Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | * Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | ||
* Welcome all guests. | * Welcome all guests. | ||
− | * Take attendance and submit the report to the Secretary or meeting scribe | + | * Take attendance and submit the report to the Secretary or meeting scribe |
− | * Make sure that host remembers all of the announcements | + | * Make sure that host remembers all of the announcements |
* Step in with the host's duties if the host needs to leave the room for a bit or forgets to do something. | * Step in with the host's duties if the host needs to leave the room for a bit or forgets to do something. | ||
* Watch kitty. If it gets full empty it and give it to the Treasurer. | * Watch kitty. If it gets full empty it and give it to the Treasurer. | ||
− | * | + | * Wears a name tag |
'''Note:''' | '''Note:''' | ||
− | * May | + | * May not be the speaker of the day |
− | * | + | * Is part of the setup crew |
− | * Informs the host as they depart the meeting | + | * Arrives no later than 10am |
− | + | * Informs the host as they depart the meeting | |
== Duties of Setup Crew == | == Duties of Setup Crew == | ||
− | * | + | * Be present at 9:30am |
− | * Setup of food table | + | * Setup of food table |
− | * Setup of room furniture | + | * Setup of room furniture |
− | * | + | * Hanging of signs by the entrances |
− | * | + | * Fetching ice |
+ | * Refrigerating pop | ||
* Make coffee | * Make coffee | ||
'''Note:''' | '''Note:''' | ||
− | * May be someone who is new to WPLUG | + | * May be someone who is new to WPLUG |
− | * May be the speaker of the day. | + | * May be the speaker of the day |
+ | * If anyone shows up at 9:30am they are automatically part of the setup crew meaning they must participate in the general setup of the event. | ||
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+ | == Duties of the Pizza Troll == | ||
+ | * Collect money during announcements | ||
+ | * Note special topping requests, if any | ||
+ | * Record toping wishes and make a decision as what to order | ||
+ | * Calculate the amount of pizza needed total cash needed for order and tip | ||
+ | * Listen for the phone in case the pizza delivery person calls | ||
+ | * Keeps track of ETA for pizza | ||
+ | * Meets the delivery person outside | ||
+ | * Retrieves the pop from the fridge | ||
+ | * Setup the pizza buffet | ||
+ | * Informs everyone that the pizza buffet is open | ||
+ | * Accepts late pizza money and places it in the cashbox | ||
+ | * May not be the speaker of the day | ||
+ | * Must be able to communicate directions to the meeting location | ||
== Duties of the Tear-Down Crew == | == Duties of the Tear-Down Crew == | ||
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* Because there are several eager people to help with tear down this task practically takes care of itself | * Because there are several eager people to help with tear down this task practically takes care of itself | ||
− | == Expectations of | + | == Expectations of Veterans == |
* Be friendly and mingle if so inclined | * Be friendly and mingle if so inclined | ||
− | * Show new comers | + | * Show new comers the water cooler and restrooms |
− | * | + | * Open the doors upon request |
+ | * Sign in and encourage others to do so | ||
* Be alert and report concerns to host or co-host | * Be alert and report concerns to host or co-host | ||
* Wear a name tag if so inclined | * Wear a name tag if so inclined | ||
− | * Be an asset | + | * Be an asset |
− | * This is anyone who | + | * This is anyone who's been to a WPLUG meeting before |
− | == | + | == Duties of the Donut/Bagel Gopher == |
− | * List yourself as | + | * List yourself as Gopher on the event wiki page AT LEAST 24 hours before the event. |
* Arrive at event at least 15 minutes early. | * Arrive at event at least 15 minutes early. | ||
* Provide receipt to host or other responsible party for reimbursement. | * Provide receipt to host or other responsible party for reimbursement. | ||
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