Meeting to be held at 1:00pm (just prior to the February GUM) in the main lobby of the Wilkins School Community Center (or in the Trevanion Room, if the room is available for our use at 1:00pm).
- Consider a letter of complaint received from an individual who is not a member of the organization, and determine the disposition of this complaint.
- Discuss authorizing payment of $96.00 to US Postal Service to pay for our PO Box for the year (due end of February)
- Consider any other business which may properly be brought before the Board at this time.
The meeting was called to order at 1:25 p.m. Chair Pat Barron, Treasurer Terry Golightly, and Director-at-Large Joe Prostko were present.
Vice chair/secretary Justin Smith (arrived late) and Director-at-Large John Lewis were not in attendance.
OFFICIAL BUSINESS – PART 1
The board made a motion to ratify Terry's prior $30 payment to the Wilkins School Community Center (WSCC) for WPLUG's meeting space usage. The motion was passed.
The board made a motion to authorize paying WSCC $45 for February's meeting space usage. The motion was passed. Terry was directed to send WSCC a check.
The board made a motion to authorize paying the Postal Service $96 to use the WPLUG P.O. Box for an additional year. The motion was passed. Terry was directed to send the Post Office a check.
The board made a motion to allocate $200 to the Program Committee to cover future event expenses. (This larger-than-usual allocation will save the Program Committee from having to constantly ask the board for additional funds.) The motion was passed.
The meeting was adjourned to wait for Justin to arrive. Joe has recused himself from voting in the next item of business, and a quorum (3 people) is required to vote.
OFFICIAL BUSINESS – PART 2
Justin arrived at 1:40 p.m.
The board made a motion to send a letter of resolution to a non-member who lodged a complaint with the board (redacted). The motion was passed. Joe recused himself from voting. Justin was directed to send the non-member a copy of the resolution.
Director-at-Large John Lewis has accrued three consecutive, unexcused absences from board meetings. According to Section 6.7 of the WPLUG Bylaws, this constitutes implied resignation; therefore, John is deemed to have submitted his resignation to the board.
The board made a motion to accept John Lewis's resignation. The motion was passed. John Lewis is no longer on the WPLUG Board of Directors.